Personal Use Of Company Vehicle

Personal Use

OBD-II devices capture every mile. Drivers use a smart phone app to separate travel into business mileage logs and a SUMMARY of personal use miles. Privacy is protected when drivers are off duty.

Business
Logs

A business mileage log is generated when the mileage reporting mode is On.

Professional worker, family and a company vehicle

Personal use is totaled separately, without GPS time and location history.

Professional workers who use their company vehicles for personal use

All the tools necessary to manage productivity, efficiency and routes.

Important compliance, employee privacy and cost justification information.

Smart phone with FleetTraks + in the On mileage reporting mode

Business Mileage Begins With An OBD II Device And The Tap Of An App

The OBD II device records every vehicle mile and is in always in a business or personal mileage reporting mode. Changing into the business mileage mode from personal mode is easy with the tap of an app.

Mileage Logs, Complete With Odometer Readings

When the Reporting Mode is On, FleetTraks + generates in depth reports showing the details of business activity and mileage for the requested date range.

Its Just Better To Connect

The OBD II connector guarantees that every mile, business or personal is captured. GPS technology provides the assurance that your mileage readings will be precise.

Easy To Install

The devices arrive in your offices activated and installs easily in seconds into the OBD II port under the dashboard.

No Coverage Issues

If your vehicle travels outside of cellular coverage, the device will store your data and transmit it when back in coverage.

Tamper Resistant

If the device happens to become unplugged, you can receive an immediate notification. An internal battery will report for 90 minutes.

The Power of Constant Power

Exact GPS mileage requires a constant reception of GPS signals. This requires a good bit of power. Because FleetTraks+ receives its power from your vehicle, rest assured that you will not miss any information.

12 Volt battery used in a company vehicle

Record All Miles

With constant power, you can be assured that all miles will be recorded, both business and personal.

No More Excuses

Because FleetTraks+ is not dependent on a smart phone, you don’t have to worry about running out of power and missing mileage.

Personal Use
Record Personal Miles, Not Personal Activity

FleetTraks +
In REPORTING OFF Mode

Recording personal use becomes easy and accurate when drivers change the mileage Reporting Mode to OFF. FleetTraks + then continues to summarize every mile but does not record personal activity. When drivers return to duty, a summary of personal use is reported. Personal and commute miles become easy to audit by viewing the times that reporting modes are changed. Employees can verify their privacy by accessing their secure information.

Smart phone with FleetTraks + in the Off mileage reporting mode

Productivity & Efficiency

FleetTraks+ contains the full suite of productivity and cost saving tools that FleetTraks fleet management delivers.

Productivity Tools
Read More

Compliance, Employee Privacy & Justification

Compliance

The IRS requires proof of certain business expenses, one of them being business mileage. IRS 463 outlines the requirements for recording business mileage including, dates, business mileage for each business use, business destination and the total miles for the year. These records should be kept for 3 years.

As always, you should consult with and rely on your tax advisor for any tax advice.

Sample Business Mileage Log from IRS 463 Page 27

IRS 15-B Page 24

If your company is subject to a Personal Use audit, the business mileage logs of your employees will most likely be required. If an acceptable Mileage Log cannot be produced, the business miles could be rejected and the entire vehicle expense could be reclassified as personal use and included as income for the employee. For the employer this would cause under reported FICA tax and generate penalties and interest. Employees would have to pay taxes on the unreported fringe benefits as well as fines and penalties that are incurred.
For more information visit IRS 15 B.

Protect Off Duty Employee Privacy

The use of GPS to monitor employees on duty activities is becoming increasingly popular. However the laws relating to GPS monitoring and related privacy rights have not caught up yet. Employers should be cautions that they do not gain access to information that reveals the activities of off duty employees such as medical appointments, political, professional, religious, and sexual associations. Access to such information could be a violation of the employees Fourth Amendment Rights.

FleetTraks + provides the technology to safeguard employers from gaining access to employee’s off duty personal activities. When employees are off duty, it is the employees responsibility to turn the GPS reporting to off. With FleetTraks+ in the Off Reporting Mode, personal mileage is recorded but GPS location activity is not reported. As always, you should check with your attorney about employee privacy laws in your state.

Justification

Saves Fleet & HR

Managers Time

Your fleet managers will not have to waste time every month chasing personal usage from employees. HR will enjoy the ability to upload personal use data into payroll.

Reduces
Fleet Costs

You should expect personal use and its documented expense to increase. You have the option to charge that expense to workers, reducing fleet costs or to treat the expense as a benefit.

Improves Productivity

and More

FleetTraks + is delivered on the foundation of On-Boards Fleet management solution FleetTraks. Productivity tools can be found here.

* Personal Use Reporting is US Patent Pending

Personal Use

OBD-II devices capture every mile. Drivers use a smart phone app to separate travel into business mileage logs and a SUMMARY of personal use miles. Privacy is protected when drivers are off duty.

Business
Logs

Personal
Use

Productivity
& Efficiency

Compliance, Legal
& Justification

Business Logs

Business Mileage Begins With An OBD II Device And The Tap Of An App

Mileage Logs, Complete With Odometer Readings

Its Just Better To Connect

Easy To Install

No Coverage Issues

Tamper Resistant

The Power of Constant Power

Record All Miles

No More Excuses

Personal Use
Record Personal Miles, Not Personal Activity

FleetTraks +
In REPORTING OFF Mode

Productivity & Efficiency

FleetTraks+ contains the full suite of productivity and cost saving tools that FleetTraks fleet management delivers.

Compliance, Employee Privacy & Justification

Compliance

Protect Off Duty Employee Privacy

Justification

Saves Fleet & HR

Managers Time

Reduces
Fleet Costs

Improves Productivity

and More

Schedule a webinar

Sales Inquiry

Sales Questions?

Personal Use Of Company Vehicle

Personal Use

OBD-II devices capture every mile. Drivers use a smart phone app to separate travel into business mileage logs and a SUMMARY of personal use miles. Privacy is protected when drivers are off duty.

Business Logs

Personal Use

Productivity & Efficiency

Compliance, Legal & Justification

Business Logs

Business Mileage Begins With An OBD II Device And The Tap Of An App

Mileage Logs, Complete With Odometer Readings

Its Just Better To Connect

Easy To Install

No Coverage Issues

Tamper Resistant

The Power of Constant Power

Record All Miles

No More Excuses

Personal Use Record Personal Miles, Not Personal Activity

FleetTraks + In REPORTING OFF Mode

Productivity & Efficiency

FleetTraks+ contains the full suite of productivity and cost saving tools that FleetTraks fleet management delivers.

Compliance, Employee Privacy & Justification

Compliance

Protect Off Duty Employee Privacy

Justification

Saves Fleet & HR

Managers Time

Reduces Fleet Costs

Improves Productivity

and More

Schedule a webinar

Sales Inquiry

Sales Questions?

Business
Logs

Personal
Use

Productivity
& Efficiency

Compliance, Legal
& Justification

Personal Use
Record Personal Miles, Not Personal Activity

FleetTraks +
In REPORTING OFF Mode

Reduces
Fleet Costs